Benefice of Keyworth, Stanton on the Wolds and Bunny with Bradmore.
Your personal data – what is it?
Personal data refers to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the possession of the PCC Secretary acting in the capacity of Data Controller, or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the GDPR).
Who are we?
The PCC Secretary, acting together with the Parish Church Council, is the Data Controller. This means that together they decide how your personal data is processed and for what purposes.
How do we process your personal data?
The PCC Secretary and Parish Church Council comply with the obligations under the GDPR by keeping the personal data up to date, by storing it securely both on a password protected computer and/or in a locked filing cabinet as appropriate; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes
• To enable us to provide a voluntary service for the benefit of members of the congregation and the community within the ecclesiastical parish.
• To administer membership records including the Electoral Roll.
• To fundraise and promote the interests of the Parish Church.
• To manage our employees and volunteers.
• To maintain our own accounts and records.
• To operate the Keyworth, Stanton, Bunny and Bradmore website.
• To inform individuals of news, events, activities and Services running at the Parish Church.
• To process Gift Aid applications.
• To contact individuals via surveys to conduct research about their opinions of current Services or of potential new Services that may be offered.
What is the legal process for processing your personal data?
• Consent of the data subject by signing the Consent Form at the end of this Data Privacy Notice
• Explicit consent of the data subject by signing the Consent Form at the end of this Data Privacy Notice to allow the Parish Church to tell you about events, news and Services.
• Processing carried out by a not-for-profit body with a religious aim provided:
• the processing relates only to members or former members (or those who have regular contact with St Mary Magdalene Parish Church, Keyworth in connection with those purposes); and
• there is no disclosure to a third party without consent.
You are not obliged to give your consent to providing the parish church with the data requested. If you do not provide this data then we may be unable to contact you in order to provide you with information about itself or its activities.
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with those officers of the parish church who have been empowered to carry out work involving data processing on behalf of the Church. We will only share your data with the Diocesan Office or with third parties outside the parish with your consent.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary while you attend church or remain associated with the Church when you are unable to attend for reasons of incapacity or illness.
Your rights and personal data
Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data:
• The right to request a copy of your personal data which the parish church holds about you.
• The right to request that the PCC Secretary corrects any personal data if it is found to be inaccurate or out of date.
• The right to request your personal data is erased where it is no longer for the PCC Secretary to retain such data.
• The right to withdraw your consent to the processing at any time.
• The right to request that the Data Controller provide the Data Subject with his/her personal data and, where possible, to transmit that data directly to another Data Controller (known as the right to data portability).
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of personal data, (where applicable).
• The right to lodge a complaint with the Information Commissioners Office.
If the parish church wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant right, queries or complaints please I the first instance contact the PCC Secretary which may be done via the Rector.
You can contact the Information Commissioner’s Office on 0303 123 1113 or via e-mail https://ico.org.uk//global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.